Passport Guide
You finish the online passport form. Everything looks fine. Then the system asks for an NOC. For many government employees, this is the step where things slow down. Confusion builds around formats, Annexure G, and who should sign it. That is where most delays begin.
A noc for passport is not just a letter. It confirms that your department has no objection to your passport application. This guide will show how to get it approved quickly, when it is needed, and provide the right NOC format for Indian government and public sector employees.
What is NOC for Passport?
A noc for passport is a No Objection Certificate given by your employer or department. It confirms that you are allowed to apply for a passport while working in a government office, public sector unit, or other regulated role. This letter is often required for police, defence, and central or state employees.
It works as an approval from your department so your file can move forward without delay. Passport Seva Kendra may ask for it before accepting your documents. If this certificate is missing or has errors, the application may go on verification hold until corrected. This guide explains when you need it, how to get it, and the right format to follow.
When is NOC required during the passport application process?
A noc for passport is not required for everyone, but it becomes mandatory in specific situations. Government employees, defence staff, and public sector applicants are often asked to provide it during the application process. The Passport Seva portal or Regional Passport Office may put the file on hold if NOC is missing.
You may need NOC in these cases:
- You work in a central government department
- You are a state government employee
- You are employed by a public sector unit
- You apply under Tatkaal passport service as an employee
- Your job involves defence, security, or classified data
- You are on contract in a regulated department
- You need clearance before police verification starts
- Your file was flagged for document hold at PSK
If your NOC is not submitted or has errors, the application can be delayed or rejected.
Different types of NOC used in passport application process
Not every noc for passport follows the same format or approval. The type of certificate you submit depends on your job role, organisation type, and MEA requirement. Below are the three most common NOCs used during the passport application process for government and public sector employees.
Service NOC issued by Government Department
A Service NOC is a signed letter from your government department that allows you to apply for a passport. This certificate confirms that your office has no objection to your passport application while you are employed.
The Service NOC is usually required for central government staff, state employees, and public sector workers. It must be issued by the controlling officer, HR department, or head of your unit. The Regional Passport Office may ask for this document during verification.
For government employees, this step is mandatory in most cases. The absence of a valid Service NOC can lead to a delay or rejection at the Passport Seva Kendra. This makes it important to prepare your passport noc for govt employees in advance.
Always check the name, signature, and seal before submitting this NOC with your passport file.
NOC form for passport for govt employees
Getting the right NOC form is not just about permission. It is about submitting the exact format your department accepts. Each government office has its own process, and this form is where most files slow down.
The noc form for passport for govt employees is usually printed on official letterhead. It must include your name, designation, department, and approval from your reporting officer. The Passport Seva Kendra may reject it if there is no official seal or clear signature.
This form is not a one-size-fits-all document. Some departments provide a typed format, while others use handwritten approval slips. Before you submit it, make sure the details match your Aadhaar and job records exactly.
Always request this form early. Approval can take time, especially if your department follows multi-level clearance.
Annexure G format for passport application
You reach the final step. Everything is ready. Then the portal asks for Annexure G. Many government employees are surprised by this requirement, especially if they already submitted a service NOC.
Annexure G is a special declaration format issued under the Ministry of External Affairs guidelines. It is used when your department prefers a structured certificate instead of an open-ended approval letter. The format must match exactly, or your file may stay under review.
The noc for passport annexure g must be signed by the department head or authorized officer only. It should include your name, job ID, and reference to passport renewal. It must also follow the official noc format for passport issued by the MEA.
Avoid modifying the layout or skipping official lines. One wrong line and the Regional Passport Office may send your file back.
When government employees must submit NOC for passport
Not all passport applicants are asked to submit a No Objection Certificate. But for government employees, this requirement is clearly stated in MEA instructions. If you are working in a central department, state office, or public sector unit, a NOC is often mandatory.
Even if you apply under Normal service, your file may not proceed without this letter. The Passport Seva Kendra might reject your documents if your application shows a government job ID and no clearance letter. This NOC confirms that your department has no objection to your passport application and that your role does not restrict foreign travel.
Let us now explain when it applies and how to submit it correctly.
Passport NOC for govt employees with existing job ID
If your job ID is active in any central or state-level government system, the passport system flags it. In such cases, a passport noc for govt employees becomes compulsory. Your department must issue it on official letterhead, signed by a reporting officer or HR head.
The NOC proves that you are not under departmental inquiry and that your duties allow foreign travel. Without this, your file may be kept on hold at the Regional Passport Office. The job ID and employee status often link with backend systems at the time of Aadhaar and form validation.
Application for NOC for applying passport for govt employees process
Every department has its own method to issue this document. The application for noc for applying passport for govt employees usually starts with a written request to the reporting officer. It may go through the admin branch, vigilance unit, or service record team, depending on your office rules.
You should attach your Aadhaar, old passport copy, and a draft of the NOC format. Some departments also ask for a reason or travel purpose. Once signed and sealed, the form is returned to you for PSK submission. Make sure all job codes and designations match your official record.
NOC format for passport you can follow safely
Submitting the wrong format is one of the most common reasons for delay at the Passport Seva Kendra. Many files are held or rejected simply because the NOC is missing details or not written on proper letterhead. The following is the standard noc format for passport accepted for both state and central government employees.
Use this format on official letterhead:
TO WHOMSOEVER IT MAY CONCERN
This is to certify that Mr./Ms. [FULL NAME], holding the designation of [DESIGNATION], currently serving in [DEPARTMENT NAME], Government of [STATE/CENTRAL], is permitted to apply for a passport. The department has no objection to his/her applying for and obtaining a passport in accordance with the rules.
Employee ID: [EMPLOYEE ID]
Date of Appointment: [JOINING DATE]
Place of Posting: [POSTING LOCATION]
This certificate is issued as per request for the purpose of passport application.
Place: [CITY]
Date: [TODAY’S DATE]
(Signature)
[NAME OF SIGNING OFFICER]
[DESIGNATION]
[DEPARTMENT SEAL]
This format is suitable for all categories of government employees. Do not modify the structure unless your department provides an alternate template. Always print on letterhead and include signature with seal to avoid file hold at the Regional Passport Office.
Where to get NOC form for passport for govt employees
The noc form for passport for govt employees is usually not available as a public download. Most departments do not upload it on the Passport Seva portal. Instead, you must request it through your office or HR branch.
Many departments have a fixed template printed on official letterhead. You can get this from your administrative office, controlling officer, or service record cell. Some offices may ask you to write a draft and get it approved with seal and signature.
If your department does not give a pre-formatted letter, you can follow the standard NOC format or use the Annexure G. But remember, Annexure G is a separate declaration, not a substitute for the official NOC issued by your employer.
Always collect the form early. Internal approval can take time, especially in government offices.
How to fill Annexure G for passport step by step
The noc for passport annexure g is a formal declaration used during passport application by government employees.
This document confirms that the department has no objection to the employee applying for a passport. The Passport Seva portal may ask for it if the system identifies a government job ID during submission.
To fill Annexure G correctly, follow the exact language provided by the MEA. Start with your full name, designation, and department. Mention your employee ID, date of joining, and place of posting. The controlling officer or department head must sign it, add the official seal, and write the date of approval.
Here is the standard language you should follow:
TO WHOMSOEVER IT MAY CONCERN
This is to certify that Mr./Ms. [FULL NAME], holding the post of [DESIGNATION] in the [DEPARTMENT NAME], Government of [STATE/CENTRAL], has submitted a request for issuance of passport. The department has no objection to the processing of his/her passport application.
Employee ID: [EMPLOYEE ID]
Date of Joining: [JOINING DATE]
Place of Posting: [POSTING LOCATION]
This certificate is issued as per request for Annexure G submission under official passport procedures.
Place: [CITY]
Date: [TODAY’S DATE]
(Signature)
[NAME OF APPROVING OFFICER]
[DESIGNATION]
[DEPARTMENT SEAL]
Do not change the structure or wording unless your department gives written approval. Some state or PSU offices may have minor internal variations. Always confirm before final submission.
Is Gov Emplyee Required NOC for passport renewal
Government employees may still need to submit a fresh NOC during passport renewal. If your job ID is active or your name is listed in a public sector database, the Regional Passport Office can request department clearance again. This applies even if your previous passport already had an approved NOC.
The requirement is usually skipped only when no changes have been made since your last police verification. But if your Aadhaar card, address, or job designation has been updated, the system may flag your file for review. In some Tatkaal passport renewal cases, Annexure G is also needed along with the department letter.
If your file is submitted without a valid NOC, the Passport Seva portal may show it as under review. To avoid hold or rejection, check with your HR branch or controlling officer before applying, even for renewals.
Do you need police verification if you submit NOC
Submitting a NOC does not always skip the police verification step. The Regional Passport Office may still ask for background clearance based on your department, job level, or travel history. This applies even if your file has a signed NOC with the correct format.
In Tatkaal applications, post-verification is more common. Your passport may get printed first, but police officers visit later to confirm service details. This step exists to check whether your file matches internal records and does not need immediate rejection.
If the NOC is unsigned, outdated, or missing a valid seal, the system may hold the file. On the Passport Seva portal, it might show as a file under review or RPO hold until the issue is resolved. Always verify your signature, seal, and date before final submission to avoid delay.
Mistakes to avoid in NOC for passport application
Many passport applications get stuck even after submitting a No Objection Certificate. Most delays happen because the NOC is incomplete, unsigned, or not accepted by the Regional Passport Office. If your NOC is rejected, your file may show as pending or under verification on the Passport Seva portal.
Below are common issues that delay NOC clearance:
- NOC is not printed on official letterhead
- Missing department seal or verifying officer signature
- Designation does not match service records
- Name or employee ID typed with spelling error
- Date of issue left blank or outdated
- Format changed from the approved structure
- Annexure G submitted without main NOC letter
- Signing authority not listed in department database
- Wrong officer name or invalid approval rank
- HR stamp missing or unclear
Always get your NOC checked before submission. RPO officials do not approve documents with mismatch, incomplete fields, or missing authentication.
How to get your passport NOC approved without delay
Most delays in NOC approval happen inside the department, not at the passport office. File movements slow down due to officer absence, incomplete forms, or unverified records. You must take action early to avoid this.
Follow these steps to move faster:
- Submit a typed draft NOC with your request
- Attach Aadhaar and old passport copy for reference
- Write your job ID and designation clearly
- Get signature only from authorized officer or HR head
- Ask for official seal on department letterhead
- Submit Annexure G if required separately
- Avoid handwritten NOC unless your office allows it
- Follow up politely if file is pending beyond 3 days
- Double-check names, dates, and formatting before final sign-off
Once your passport NOC is approved, keep scanned and physical copies ready for PSK submission.
