Annexure Forms For Passport

Annexure forms are special affidavits or certificates added to Indian passport applications for certain cases. They are used when an applicant’s situation needs extra proof or declarations beyond the standard documents. This page explains when annexure forms are needed, who must use them, and what each annexure form does.

What is Annexure in Passport

Annexure forms are additional forms attached to a passport application for specific situations. They are official affidavits or declarations that provide extra information required by passport authorities. Each form is labeled with a letter, such as Annexure A or Annexure C. Every annexure serves a distinct purpose.

An annexure form covers details that the regular application does not include. For example, it can record a parent’s consent for a minor. It can also explain the circumstances of a lost passport.

Each annexure form has a specific role defined by Indian passport rules. For example, one form confirms a government employee’s identity, while another declares consent for a child’s passport. These forms allow unusual cases to be properly handled during the application process.

When A Passport Annexure Form Is Needed

Annexure forms are required only in special conditions during a passport application. A typical applicant does not need an annexure form unless their case has an extra requirement. These forms come into play when the normal documents are not enough to explain the applicant’s situation.

They apply in situations such as minors applying for a passport or government employees following employer rules. If a passport is lost or damaged, an annexure form covers the details of the loss. Applicants changing their personal details (like after marriage) may also need an annexure as a declaration.

• Minors without consent from one parent: A specific annexure provides the consent or declaration from the other parent.
• Government or PSU employees: An annexure may be used to satisfy the formalities of informing or getting approval from the employer.
• Lost or stolen passport cases: An annexure affidavit explains how the passport was lost or damaged and includes details like any police report.

Annexure forms fill these gaps where regular documents do not suffice. They are part of the official requirements if those special circumstances exist. The passport office asks for the relevant annexure to be certain all necessary information is on record.

Who Uses Passport Annexure Forms

Different groups of applicants use annexure forms based on their situation. These groups include certain categories of people whose applications need extra declarations. The forms they use match their specific needs in the passport process.

• Government employees and their family members who apply while in service.
• Parents or guardians of minors (children under 18) applying for passports.
• Married applicants adding a spouse’s name or changing their surname.
• People with a lost or damaged passport who need to replace it.
• Applicants updating personal details that are not covered by standard forms.

In each case, the annexure form addresses something unique about the applicant. A government servant gets a certificate from their department. A parent of a minor provides a sworn declaration about the child. Married applicants without a marriage certificate might give a joint affidavit with their spouse. These forms give the passport office the needed confirmations from the right people.

How Annexure Forms Work In The Passport Process

Annexure forms must be prepared and submitted along with the main passport application when required. You include the filled annexure form with your application documents at the Passport Seva Kendra (PSK) or the relevant passport office counter. The staff will collect and review it just like your other documents.

These forms are completed before the passport appointment and carried by the applicant. For example, if you are a government employee, you obtain Annexure A or Annexure G signed by the proper authority and bring it with your application. If you are a parent of a minor using Annexure C or D, you fill and sign it and have it ready to submit.

During verification, passport officials check the annexure’s content against your application details. The information in the annexure is used to verify claims or conditions that are not evident from standard documents. The form’s declarations allow officials to confirm things such as parental consent, employment status, or the circumstances of a lost passport.

Annexure forms do not replace the main application; they supplement it. The data on these forms is considered together with your other documents. If an annexure is required for your case but missing, the passport office will mark your application as incomplete.

List Of Annexure Forms For Indian Passport

Indian passport rules include several standard annexure forms, each serving a different purpose. These forms are referred to by letter and name (for example, Annexure A is called an Identity Certificate). The forms below are among the most frequently used annexures in passport applications.

Each annexure form has its own function defined by the authorities. They range from certificates for identity to declarations for minor applicants or affidavits for lost passports. The following sections outline what each annexure is meant for under Indian passport rules.

Annexure A

Annexure A is an Identity Certificate for certain passport applicants who are government or public sector employees. It is issued by the applicant’s department or employer as proof of identity and employment. The department prints this certificate on official letterhead, and a competent authority signs it.

This form is used when a government or PSU employee (or an eligible dependent) applies for a passport. Instead of a normal identity document, the applicant submits Annexure A from their employer. The certificate confirms details such as the employee’s name, designation, and address as recorded by the department.

Annexure A must be signed and stamped by the head of the office or an authorized officer. The applicant attaches this certificate to the passport application. It assures the passport office that the person’s identity is verified through their government or PSU organization. In many cases, using Annexure A can simplify the verification process for the employee.

Annexure C

Annexure C is a declaration used in passport applications for minors when one parent or legal guardian cannot give consent. It is filled and signed by the parent or guardian who is applying on behalf of the child. This form explains that the other parent is either absent or not consenting, and it provides the necessary details to proceed with the child’s passport.

The parent completing Annexure C swears certain facts about the situation. They confirm their relationship to the child and state why the second parent’s consent is not available. The form includes the minor’s details and the consenting parent’s undertaking that they assume responsibility.

This declaration officially records the single-parent consent to protect the minor’s interests. It allows the passport office to issue a passport to the child even if only one parent is involved in the process. Annexure C must be truthful and should be notarized to add legal weight to the statement.

Annexure D

Annexure D is a declaration from parents or a guardian when applying for a minor’s passport. It is used when both parents consent to the application. In this form, the mother and/or father (or a legal guardian) affirm the particulars of the minor and their agreement to the passport being issued.

Both parents provide details of the child in Annexure D and confirm that the information in the passport application is correct. They also declare that they have no objection to a passport being issued to the child. If one parent is not available, a guardian or single parent can use this form to declare full responsibility.

Annexure D must be signed by both parents (if available) or the legal guardian. Like other affidavits, it may be executed on plain paper and should be attested by a notary. This form gives the passport office a legal statement that the minor’s guardians are in agreement and that the details provided are affirmed.

Annexure F

Annexure F is an affidavit for obtaining a new passport in lieu of a passport that was lost or damaged. The applicant uses this form to explain how the previous passport got lost, stolen, or ruined. It is a detailed declaration that provides the circumstances and any steps taken, such as filing a police report.

This affidavit is submitted with the reissue application when a passport cannot be produced (due to loss) or is not usable (due to damage). The applicant must give facts like the date and place the passport went missing or was spoiled.

• Lost or stolen passport: The form states when and where the passport went missing, and it may mention any police report filed for the loss.
• Severely damaged passport: The form describes the damage (for example, water or fire damage) that makes the passport invalid.
• Theft cases: The applicant details any theft incident and includes police case information if applicable.

Annexure F must be signed by the applicant and may be sworn before an authority or notary. By providing this affidavit, the applicant takes responsibility for the details given about the loss or damage. The passport office uses it along with any FIR or complaint copy to process the reissue of the passport.

Annexure G

Annexure G is a No Objection Certificate (NOC) provided by a government employer for an employee’s passport application. This certificate is issued on official letterhead and confirms that the department has no objection to the applicant obtaining a passport. It applies to central or state government employees and can also be used for employees of public sector undertakings.

The employer (through a competent authority or controlling officer) signs Annexure G to endorse the application. The form includes the employee’s name, designation, and a statement of no objection. It mentions that the employee’s personal details have been verified and that the department is aware of the passport request.

Government employees submit Annexure G when they need formal clearance rather than just an intimation. This NOC serves as a green light from the employer. Passport authorities treat it as proof that the applicant has followed the proper procedure with their department. The certificate must carry the signature and seal of the authorized officer. With Annexure G attached, the application can proceed without delays related to employer consent.

Annexure H

Annexure H is a Prior Intimation Letter used by government or PSU employees who are applying for a passport. Instead of obtaining an employer’s NOC, the employee writes this letter to simply inform their department that they have applied for a passport. It acts as a formal notice, satisfying the requirement that the employer be made aware of the application.

In Annexure H, the employee includes their personal details and states that they have submitted a passport application. The letter is addressed to a supervisor or designated officer in the department. It does not ask for permission; it only notifies the employer as a matter of record.

• When a government employee is updating their passport with new marital details (such as adding a spouse’s name).
• When an employee chooses to inform the department instead of obtaining a formal NOC.

The employee signs Annexure H, gives one copy to their department, and attaches another copy to the passport application. This fulfills the obligation to inform the employer. The passport office accepts the intimation letter as proof that the necessary notice was given, allowing the application to move forward.

Who Can Sign Annexure Forms

Each annexure form needs to be signed by the appropriate person or authority. The required signatory depends on the type of form and the applicant’s situation. Different annexures involve different signers as per the instructions on the form.

• Applicants (or their parents/guardians): They sign declarations about personal details, such as Annexure C or D for minors, and Annexure F for lost passports.
• Heads of departments or authorized officers: They sign certificates like Annexure A and Annexure G, which are issued through an organization or employer.
• The government employee (applicant): They sign their own prior intimation letter (Annexure H) to notify their department.
• Both husband and wife: They sign the joint declaration (Annexure J) used to add a spouse’s name to a passport when no marriage certificate is available.

The annexure form itself indicates who must sign it and in what capacity. Some forms are self-declarations by the applicant or family, while others must be signed and sealed by an official authority.

For example, an Identity Certificate (Annexure A) is not valid unless an officer signs it. On the other hand, a minor’s declaration (Annexure D) is valid with the parents’ signatures, along with a notary attestation. Every form should be completed and signed exactly as required in order to be accepted.

How To Get Annexure Form Formats

Official annexure form formats are available through Indian government sources. The Passport Seva website provides the latest annexure templates in PDF or document format. Applicants can download these files directly from the site’s annexures section.

These forms are also found in the passport application instruction booklet published by the authorities. They contain the exact prescribed wording. Use the official format so that all required clauses are included. Print the annexure on plain paper (or non-judicial stamp paper if specified) and do not alter its content.

If you do not have internet access, you can obtain annexure formats at Passport Seva Kendras or regional passport offices. Some Indian embassies and consulates abroad also offer these forms on their websites for applicants overseas.

How To Fill Annexure Forms Step By Step

Each annexure form has a fixed format with blank spaces for your details. You must fill it out clearly and completely, following the given template. Write the information requested—such as names, dates, and addresses—in the appropriate places on the form.

1. Get the correct form: Download the needed annexure form from the official Passport Seva website or obtain a copy from a passport office.
2. Print it out: Print the form on a clean sheet of paper (use stamp paper if the annexure instructions specify it).
3. Fill in personal details: Read the form, then enter your personal information (full name, address, and other particulars) in the blank fields.
4. Provide case-specific info: Supply the specific details the form asks for. For example, if it is an affidavit for a lost passport, describe the loss; if it is a minor’s declaration, fill in the child’s details and parent info.
5. Attach required items: Affix any photographs or enclosures that the annexure calls for. (For instance, Annexure J requires a joint photograph of husband and wife signed across.)
6. Sign and attest: Sign the annexure form in the designated place. If the form requires a witness or official signature (for example, a notary or gazetted officer), have them attest it after you fill your part.

After filling out the form, double-check all entries to make sure nothing is missing or incorrect. Different annexures may have slight variations, but all need careful completion. Do not add extra information beyond what the format asks for. Once properly filled and signed (and notarized or attested if required), attach the annexure form to your passport application.

Documents You Attach With Annexure Forms

Some annexure forms must be accompanied by additional documents. These attachments provide evidence to support the declarations in the annexure. The exact requirements depend on the type of annexure and the applicant’s scenario.

• Proof of identity and address: Standard identity and address documents are still required along with the annexure, as with any passport application.
• Minor’s documents: For annexures related to minors (Annexure C or D), include the child’s birth certificate and copies of the parents’ passports or ID documents with the application.
• Lost passport proof: When using Annexure F for a lost passport, attach a copy of the FIR or police report that was filed for the lost or stolen passport.
• Marriage-related proof: If adding a spouse’s name without a marriage certificate (using a joint affidavit like Annexure J), attach the joint photograph and any other evidence as specified by the form.

Always check the official document checklist for your passport service to know what to attach. The Passport Seva portal provides a checklist of documents needed for each case. Requirements can change, so confirm that you have the current list of supporting evidence to submit along with your annexure form.

Common Mistakes In Annexure Forms

Mistakes in annexure forms can lead to delays or rejection of your passport application. Applicants need to use the correct forms and fill them accurately to avoid problems. Some common errors people make with annexure forms include:

• Submitting the wrong annexure form for their situation (using an incorrect form letter).
• Leaving required fields blank or providing incomplete information on the form.
• Not getting the form attested or signed by the proper authority when it is required.
• Details in the annexure not matching the information in the main passport application.
• Forgetting to attach necessary documents (for example, not providing a police report with a lost passport affidavit).
• Failing to affix a required photograph or enclosure on the form when instructed.
• Using an old or unofficial annexure format instead of the prescribed current version.

This page uses public information from Indian government sources. Always check the Passport Seva website or official portals for the latest rules before you apply.