Annexure G is a No Objection Certificate format. It is only for people working in government jobs, public sector undertakings, or statutory bodies. It is not for private company employees.

The form confirms that the office knows the person is applying for a passport. It also states there is no objection to the passport being issued.

This form is used when the employee wants the passport without delay. Once Annexure G is submitted, the passport is sent first. Then the police verification happens later. This is called post police verification.

The letter includes full name, post, department, and ID number. It must match the name and job details in the passport form. If any detail does not match, the file can be rejected.

Annexure G is part of the official passport annexure list from the Ministry of External Affairs. The latest format is published on the Passport Seva website.

No other document is needed in place of Annexure G. It is one of the three accepted documents:

  • Annexure A – for identity proof with no police check
  • Annexure G – no objection, police check after
  • Annexure H – intimation only, police check before

Employees using Annexure G must attach it with the passport form, ID proof, Aadhaar card, and photo.

If the person changes their name while in service, they must give a fresh Annexure G in the new name.

The document helps speed up the file movement inside the passport office. It is a legal step that confirms the person is in active service with clear records.

Annexure G has legal authority under the Passport Rules, 1980, regulated by the Ministry of External Affairs (MEA). It applies only to people employed in government departments, public sector undertakings, or statutory bodies. No other group needs this form.

This certificate acts as a formal employer permission. It is tied to an internal clearance known as no objection. That clearance allows passport processing to skip a pre-police check.

The legal effect is precise. Once Annexure G is submitted, the applicant qualifies for post-police verification. Police will check the home address after the passport is printed and dispatched. This sequence is explicitly permitted under MEA guidelines.

If Annexure G is missing or invalid—if, for example, the letter uses wrong format, does not include official seal, or is signed by someone below the required rank—the passport file will be held until corrected. That results in processing delays, even under Tatkaal service.

Annexure G must be valid for no more than six months from the date the officer signs and seals it. This time limit ensures that the employer statement reflects current service status.

Who Must Use Annexure G and When It Is Required

Annexure G is used only by people employed in government departments, statutory bodies, or public sector undertakings. It is not for private employees, students, or freelancers. The rule is fixed and applies across all regions in India.

This form becomes necessary when a government employee applies for a passport under normal or Tatkaal scheme and chooses not to submit Annexure A (Identity Certificate). In such cases, the No Objection Certificate (NOC) in Annexure G must be signed by a senior official in the office where the person is currently working.

The passport authority accepts Annexure G when the signatory is of the proper rank—not below Under Secretary or equivalent—and the letter is stamped with the official round seal. The office must clearly state that they have no objection to the passport being issued.

The benefit of using Annexure G is clear. The passport can be printed before police verification. This is especially useful for urgent cases. The verification still takes place, but only after the passport reaches the applicant.

This form must be submitted in original, printed on official letterhead, and attached to the passport file during the PSK or RPO appointment. It cannot be emailed, faxed, or uploaded separately.

Format and Required Details in Annexure G

Annexure G must follow a fixed government-prescribed format. It is printed on official letterhead of the department, organization, or PSU. The header must carry the full name of the office, its address, and contact number.

The salutation should begin with “To whom it may concern.” Below this, the content must state the full name of the employee, designation, office location, employee ID or service number (if any), and a clear declaration that the department has no objection to the person applying for an Indian passport.

It should confirm that the individual is currently employed with the department and that the office has no pending disciplinary action or restrictions. This statement is important and must be included exactly.

The signature block must include:

  • Full name of the officer issuing the NOC
  • Designation of the officer (minimum rank: Under Secretary or equivalent)
  • Official seal (round seal mandatory)
  • Date of issue
  • Place of issue

The document must be dated and valid for six months from the date of signing. If the form is older than this, the Passport Seva system will reject the file, and the applicant will be asked to submit a fresh NOC.

Annexure G must be submitted in original. Scanned copies or printouts are not accepted.

Who Can Sign Annexure G and Signature Authority Rules

Only a senior officer with the correct rank and official role is allowed to sign Annexure G. This rule is clearly defined by the Ministry of External Affairs (MEA). The officer must hold a gazetted rank not below the level of Under Secretary or Deputy Director or equivalent.

The person signing must be part of the same department or organization where the passport applicant is currently working. Their full name, designation, office seal, and contact details must be clearly printed below the signature.

The MEA does not accept signatures from clerks, office assistants, or private secretaries. If the form is signed by someone not holding the authorized rank, it will be rejected without exception.

Along with the signature, the round seal of the government office or PSU is mandatory. It must match the office mentioned in the letterhead. The ink should be visible, clear, and not smudged.

In some departments, the Personnel or HR head may issue the NOC, but only if their rank meets the MEA criteria. If the seal or designation is unclear, passport officers may put the file on hold.

The officer issuing the letter must not be a relative of the passport applicant. The letter must also not show any conflict of interest.

Validity and Rejection Rules for Annexure G

Annexure G has a validity of six months from the date of issue. If the NOC is older than this at the time of passport submission, it will not be accepted at the Passport Seva Kendra (PSK) or Regional Passport Office (RPO). The system will flag the file, and the applicant will be asked to submit a fresh NOC.

The document must be in original print, signed in blue or black ink, and sealed with the official round stamp. Photocopies, scans, or printouts from emails are rejected outright. Many rejections happen because the signature or seal is missing or unclear.

Passports are also delayed if:

  • The signatory rank is below Under Secretary
  • The NOC is issued by the wrong department
  • There is a mismatch between employee name and ID
  • The seal is absent or partial
  • The letterhead is not official

Annexure G must not have corrections, overwritten names, or cut marks. Any such errors will make the NOC invalid.

If the passport is being applied under Tatkaal, rejection of Annexure G may lead to shifting the file to normal mode, causing a delay in issue. The MEA portal does not allow override for invalid documents.

To avoid rejection, it is best to double-check the format, date, rank, seal, and paper quality before submission.

Format and Key Details Required in Annexure G

Annexure G must be printed on the official letterhead of the government department or public sector office. It must carry the full office address, contact number, and reference number. The language must follow the exact format approved by the Ministry of External Affairs (MEA).

The heading should clearly state: No Objection Certificate for Passport Application.

The main content must confirm three things:

  1. The applicant is a regular employee of the department
  2. The office has no objection to the passport issue
  3. The office is aware the passport will be issued on post-police verification basis

The document must include:

  • Full name of the employee (matching the passport form)
  • Designation and department
  • Name and signature of the controlling officer
  • Official seal of the office
  • Date of issue
  • File number or reference ID (if applicable)
  • Validity clause (valid for 6 months from the date)

The officer who signs must be not below the rank of Under Secretary or equivalent. If the designation does not meet the required level, the RPO will reject the application.

Handwritten NOCs are not accepted. The NOC should be typed, clean, and formatted without erasures or overwriting. It should not be printed on plain paper.

Where to Submit Annexure G with Passport Application

Annexure G must be submitted at the time of passport appointment at your chosen Passport Seva Kendra (PSK) or Post Office Passport Seva Kendra (POPSK). It should be attached with the printed passport application form and carried in original.

This letter is collected during the Counter A stage. If the letter is not original, unsigned, or lacks an official seal, the file will not move forward.

If the employee applies through Tatkaal passport service, this form is still accepted, but the passport will be issued only after post-police verification. The officer at the PSK will scan and upload the letter to the RPO system. The original copy is then returned to the applicant.

There is no separate portal to upload Annexure G online. You cannot email or fax this form to the passport office. It must be handed over physically during the appointment.

If the officer at the counter finds the Annexure G incomplete or unclear, they may mark the case for re-submission or ask the employee to bring a revised version. That delays the issue of the passport.

Make sure your NOC is not older than 6 months on the date of appointment. Older letters are treated as expired.

Who Can Sign Annexure G and What Rank Is Required

Annexure G must be signed by a controlling officer who holds a minimum rank equivalent to Under Secretary in the Government of India or higher. The person signing must be currently posted in the same department where the applicant is employed.

The signature must be in blue or black ink and clearly legible. Along with the signature, the officer must also provide:

  • Full printed name
  • Official designation
  • Contact number or extension
  • Department seal

Officers below the required rank, such as clerks, section officers, or assistants, are not eligible to sign Annexure G. If the NOC is signed by a junior rank, the passport office will mark the file for objection and may ask for a corrected version.

If the department is a Public Sector Undertaking (PSU) or Statutory Body, the signatory must be equivalent to a Deputy General Manager, Director, or Head of HR, depending on the organization’s hierarchy.

In case of doubt about officer rank, the RPO may cross-verify the designation with the official government employee directory or contact the department directly.

Format and Content Requirements in Annexure G

Annexure G must follow the exact official format provided by the Ministry of External Affairs. Any deviation from this template will result in the form being rejected during the passport appointment. The letter must be printed on the department’s official letterhead, dated, and signed with a fresh ink signature.

The format includes:

  • Subject line stating “No Objection Certificate”
  • Full name of the employee (as per service records)
  • Designation and office address
  • Department’s approval for passport application
  • Clear mention that there is no objection to the issue of passport
  • Statement that the individual is a permanent or confirmed employee
  • The letter must clearly mention that the officer is aware that the passport will be issued subject to police verification
  • Official seal and designation of signing officer

The letter must not contain corrections, overwriting, or scanned signatures. Any mismatch between the employee’s name in the NOC and passport application can cause rejection or a manual hold.

Common Reasons for Annexure G Rejection

Annexure G is frequently rejected when it does not match the Ministry of External Affairs’ strict submission rules. The most common rejection happens due to wrong officer rank. If the No Objection Certificate is signed by a junior staff member below Under Secretary level, it will be instantly flagged.

Another frequent issue is use of old or modified formats. Applicants often download samples from unofficial sources or modify the wording. This leads to rejection since only the official MEA-prescribed template is accepted.

Other rejection reasons include:

  • Mismatch in name between Annexure G and passport form
  • Missing date or official seal
  • Use of photocopy or scanned printout
  • Overwriting or correction on printed letter
  • Signature mismatch with government record
  • Letter not on department letterhead

If police verification is pre-approved by the office but Annexure G mentions otherwise, the passport office may change the file to pre-verification status or place it on hold for confirmation.

All Regional Passport Offices (RPOs) follow this uniform rule across India. In Delhi NCR, PSKs strictly verify Annexure G word-by-word before clearing it for processing.

Impact of Annexure G on Passport Issuance

Annexure G plays a direct role in deciding how and when a government employee receives their passport. If it is accepted without errors, the passport moves to the post-police verification stage without needing an identity certificate or pre-clearance from the employer.

For confirmed employees, this means:

  • No need to submit Annexure A (identity certificate)
  • Passport is issued faster compared to normal applications
  • Police verification happens after the passport is printed
  • No internal approval or gazette notification delay
  • File movement is smoother within RPO and PSK systems

In most RPO zones, especially Delhi, Mumbai, and Bengaluru, Annexure G is digitally tagged during PSK processing. If everything matches, the file moves to printing stage within 2–3 working days, depending on Tatkal or Normal track.

In case of mismatch, the system auto-assigns pre-verification, delaying the file for 10–15 working days until police clearance is done. This affects delivery time and might cause re-scheduling of passport appointments.

References and Official Sources for Annexure G

https://portal2.passportindia.gov.in/AppOnlineProject/pdf/AnnexureG.pdf

https://portal2.passportindia.gov.in/AppOnlineProject/online/annexureAffidavit

https://portal2.passportindia.gov.in/AppOnlineProject/online/faqApplicationForm